Rocketing Rent – Three ways we can make better use of office space

Almost any company renting in a major city such as London, New York and Tokyo can attest that the price of renting office space only ever goes one way. Up. And up does it go. With this in mind, companies are exploring ways in which they can make the most of what they have, even to the point where they allow employees to work from home. Renting for many is the only way to really gain a foothold, especially for many large businesses that need their employees to be physically available within a certain area, as opposed to allowing them to work remotely. With this in mind we will show 3 ways these businesses make better use of the spaces thy are renting, in order to really get the most bang for their buck.


1) Desk sharing


Desk sharing is an effective way of utilizing office space, especially where there are part-time staff as well as those with flexible hours. While this may not suit everyone as not everyone works the same way, desk sharing can be especially useful for larger teams. Employees, who require a greater level of mobility for work they may be carrying out around the building, may need access to a variety of spaces such as group workstations and meeting rooms. A shared desk may be useful for them seeing as they may not usually be based in one place the whole time. This would enable other workers to take advantage of an empty desk space; but again this would require a lot of flexibility and communication between the users.


2) Constantly utilize all the rooms


You would be surprised at home many rooms are empty at any one time. If these rooms were fully occupied, only then would organizations would be making the most of the space they are renting out. If you were to discover that at any one time there were 5 empty rooms in the building, it would be logical to try and fill these up, be it by sub leasing these rooms if the lease agreement allows, or by using a room scheduling software system to ensure that people know when rooms are free for use, as well as being able to book them. By doing so an organization could potentially downsize and reduce their rent. Conference room displays may also be added to supplement the use of the scheduling software. People would not waste time walking around looking for their meeting rooms, or empty ones.


3) Rely less on paper


We should all come to terms with the fact that, sooner rather later paper will be obsolete. The damage to the environment is immense, with so many trees being cut down for paper, faster than they are being replaced. And for what? For something that takes up infinitely more space than storing everything digitally? For something that is much more difficult to keep track of, and takes up an inordinate amount of space to archive? Imagine a paperless company. They would no longer require huge printers nor a huge amount of space for filing cabinets and storage equipment. A transition to a paperless business may not be easy, as it too relies on customers and suppliers and anyone else involved directly or indirectly, but soon enough it will happen, and those first movers will by then have benefitted the longest.

There’s never a better time than now to take action to unclutter the office! The results can be felt immediately and most definitely will be of great benefit in the long run.